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GRANT MANAGER – Federal Program (ADMINISTRATOR IV)

Posted on: December 15, 2020

TITLE: GRANT MANAGER – Federal Program (ADMINISTRATOR IV)     

Fiscal Division

Location: 1350 NW 12 Avenue, Miami, FL 33136

Position Overview

The State Attorney’s Office (SAO) is the recipient of a Department of Justice, Office of Victims of Crime (OVC) grant for Enhancing and Expanding Services for Minor Victims of Sex Trafficking in Miami-Dade.  Candidates must have the ability to implement all aspects of the grant program design, including grant reporting, financial and programmatic compliance.  Additionally, candidate should have knowledge in grant research, development and writing. This position is exempt from the Fair Labor Standards Act (FLSA), and the work schedule for this position is 8:30 a.m. to 5:00 p.m. 

The Job Responsibilities are:

  • Managing the grant requirements and implementation of the program, including all financial and operational aspects
  • Preparing required subcontractor contracts, and any subsequent modifications or amendments
  • Coordinate the receipt of quarterly service deliverable reporting from subcontractors to ensure grant partners are in compliance with program requirements
  • Inputting quarterly service deliverables in OVC’s online database system
  • Keeping the relevant staff and grant partners informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
  • Auditing all invoices submitted by subcontractor for accuracy and completeness
  • Processing SAO and subcontractor invoices for payment in accordance with all applicable state and Federal laws and regulations
  • Providing detail reports to OVC with respect to the grant partners progress
  • Monitoring budget for SAO and each subcontract and advise the Program Director of any notable variances
  • Maintaining all grant documents including accounting records for pre and post payment audit
  • Researching relevant new funding opportunities to further enhance support for minor victims of human trafficking or related programs
  • Assisting with preparation of any subsequent funding requests
  • Performing other related duties as required

The Minimum Requirements are:

  • A Bachelor’s degree in Business Administration, or related field, with five (5) years grant management/coordinating experience
  • Must have a minimum of three (3) years of work experience performing various accounting functions, including accounts payable, purchasing, budgeting and auditing
  • Related work experience may be considered on a year-for-year basis for the required education college and grant experience
  • Must have working knowledge of Excel
  • Excellent project management skills with experience in managing and supervising administrative projects

Specific Skills and Characteristics: 

The Successful Candidate must be able to:

    • Possess and demonstrate excellent analytical and organizational skills
    • Possess and demonstrate excellent communication and interpersonal skills
    • Possess and demonstrate a good understanding of the organization’s overall business and its objective
    • Possess and demonstrate good knowledge of planning and strategizing financial and budgeting issues
    • Possess and demonstrate experience with basic financial management skills including developing and monitoring budgets and financial reporting
    • Be a multi-tasker with strong ability to work under pressure, independently and meet stringent deadlines
    • Be proficient in using computers with related knowledge of software programs and Internet
    • Be flexible with their work schedule

Starting Annual Salary: $50,000.00 to $68,000.00 (Salary commensurate with experience)

To apply for this position, please complete and submit an application and updated resume to SAOJOBS@MiamiSAO.com, with the Subject: GRANT MANAGER by 5:00 p.m., Tuesday, December 22, 2020 Applications can be downloaded from our website at: www.miamisao.com.

This position will be open until filled.

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice.  All information provided by applicants is subject to verification and background investigation.  False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

 Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position.

 Internal and External candidates will be considered

Equal Employment Opportunity/Affirmative Action Employer

 

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